In the modern business landscape, every dollar and every minute counts. Yet, many businesses overlook a significant drain on their resources: their printing environment. The clunky printer that's always out of toner, the IT staff member who spends half their day troubleshooting paper jams, and the unpredictable supply costs are the hidden inefficiencies that can quietly eat away at your bottom line.
The solution? Professional managed print services (MPS). This isn't just about buying new printers; it's a strategic approach to optimizing your entire print ecosystem. By partnering with a trusted expert like Cartridge World, you can transform your printing from a chaotic cost center into a streamlined, efficient, and predictable part of your business.
So, what exactly is the advantage of using professional managed print services? Let's break it down.
The Five Key Benefits of Managed Print Services
1. Significant Cost Savings
This is often the most compelling reason for businesses to switch to MPS. Many companies spend between 1% and 3% of their annual revenue on printing, which is wasted. An MPS provider helps you reclaim these costs in several ways:
- Predictable Budgets: MPS consolidates all your print-related expenses—supplies, maintenance, and hardware—into one predictable monthly invoice, eliminating surprise costs.
- Reduced Waste: Through fleet optimization and automated supply delivery, MPS ensures you have the right toner and paper, reducing waste and over-purchasing.
- Lower Consumable Costs: Many providers, like Cartridge World, offer high-quality, cost-effective alternatives to branded ink and toner cartridges, providing significant savings (often up to 30%).
2. Enhanced Security and Data Protection
In today's digital world, a printer can be a weak point in your security network. MPS helps to close these vulnerabilities.
- Secure Document Release: Features like "Follow-Me Printing" require users to authenticate at the device before a print job is released. This prevents sensitive documents from sitting in the output tray for anyone to see.
- Device Audits: Your MPS provider will ensure your printers are configured with the latest security protocols and firmware updates, protecting them from unauthorized access.
3. Increased Productivity and Efficiency
Time spent managing printers is time taken away from your core business activities. Managed print services free up your team to focus on what matters most.
- Proactive Maintenance: An MPS provider monitors your fleet remotely, identifying potential issues before they become significant problems. This drastically reduces downtime and the need for your IT staff to act as printer repair technicians.
- Automated Supplies: With intelligent monitoring, your new cartridges are automatically ordered and delivered to your office when toner levels are low, so you never have to run out.
4. A Smaller Environmental Footprint
Sustainability is a growing priority for businesses and their customers. MPS helps you meet your environmental goals.
- Less Waste: By reducing unnecessary printing and paper waste, you can conserve resources and contribute to a healthier planet.
- Efficient Devices: MPS providers often help you transition to newer, more energy-efficient devices and implement eco-friendly practices like default duplex printing.
5. Local, Expert Support
Choosing a local provider like Cartridge World means you get more than just a service—you get a partner. Our local experts conduct a free, no-obligation assessment of your current print environment and tailor a solution that fits your needs and budget. We're part of your community, invested in your success, and always a phone call away.
Ready to Take Control of Your Printing?
Stop wasting time and money on unmanaged printing. Discover the advantages of a smarter, more efficient print environment.
FREQUENTLY ASKED QUESTIONS
Are managed print services only for large companies?
No, MPS is highly scalable. While large enterprises benefit from managing complex fleets, small to medium-sized businesses often see the most immediate and significant savings by eliminating hidden costs and IT burdens.
How does the free print assessment work?
A Cartridge World expert will meet with you to analyze your current printing setup, including your devices, usage patterns, and costs. We then provide a detailed report and a customized plan to optimize your printing, all at no cost or obligation to you.
Do I have to buy new printers?
Not necessarily. Your assessment may reveal that your current devices are sufficient. However, if new hardware is needed, we offer flexible options, including our popular "Why Buy a Printer?" program, which can provide a printer at no cost when you sign up for our services.
Will my data be safe?
Yes. MPS includes robust security features designed to protect your sensitive documents and network. We implement secure user authentication and data encryption measures to mitigate security risks.
Disclaimer: Results may vary based on individual business printing habits, existing infrastructure, and specific plan details. Savings and benefits are estimated based on industry averages and our proven methods.
Contact Us
Most Popular
Recommended For You
